Xerox DocuMate 3125 Benutzerhandbuch Seite 101

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Xerox DocuMate 3125
particular letter or symbol, a "best guess", a "second-best guess", and so on. This option
tells the OCR engine to look through the dictionary to validate its best guess for the
letters in that word; if its best guess is not in the dictionary, it checks for the second-
best guess, and so on.
For example, if the word "house" appears in the original document but the OCR engine
is 75% sure that the "o" is actually an "a", the finished document would have the word
"hause". Turning this option on tells the OCR engine to look at the other letters in the
word, check to see which version of the word is in the dictionary, and output the correct
word "house" in the final document.
The OCR engine does not automatically correct misspelled words that were present in
the original document.
When dictionaries are selected, the terms in those dictionaries are used to check the
spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries
cannot be selected.
– User Dictionary—a user dictionary is your personal dictionary with words that you
want the OCR engine to reference for better accuracy when converting the document
into editable text. For example, if you scan documents with highly technical terms or
acronyms not found in typical dictionaries, you can add them to your personal
dictionary. You can also add names that you expect to be in the documents too. This
way, as the OCR process recognizes each letter or symbol, there is a higher chance that
the technical term or name will be correctly spelled in the final document. You can
create multiple user dictionaries. See the section
page 94.
Click the menu arrow and select a user dictionary from the list.
If you select [none] as the user dictionary, the text will be validated using the terms in
the dictionaries for the selected languages, as well as any professional dictionaries if
they are selected.
The label [current] is next to the currently-select user dictionary.
– Professional Dictionaries—these are legal and medical dictionaries containing highly
specialized words and phrases. The options are: Dutch Legal, Dutch Medical, English
Financial, English Legal, English Medical, French Legal, French Medical, German Legal,
and German Medical. Select the appropriate dictionary for the OCR engine to use to
validate the scanned text.
Reject Character—this is the character that the OCR process inserts for an
–
unrecognizable text character. For example, if the OCR process cannot recognize the J
in REJECT, and ~ is the reject character, the word would appear as RE~ECT in your
document. The ~ is the default reject character.
Type the character you want to use in the Reject Character box. Try to choose a
character that will not appear in your documents.
– Missing Character—this is the character that the OCR process inserts for a missing
text character. A missing text character is one that the OCR process recognizes, but
cannot represent because that character is not available for the selected language. For
example, if the document contains the text symbol "Ç" but the OCR process cannot
represent that character, then every place "Ç" appears, the OCR process substitutes the
missing character symbol. The caret (^) is the default symbol for the missing character.
Type the character you want to use in the Missing Character box. Try to choose a
character that will not appear in your documents.
6-93
Scanning and Configuring One Touch
Creating Your Own Dictionaries on
User's Guide